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Registering a company in London (or anywhere in the UK) is straightforward, thanks to the streamlined process offered by Companies House, the UK’s registrar of companies. Here’s a step-by-step guide:
1. Choose a Business Structure
Decide on the legal structure that suits your business needs:
Sole Trader: Simple to set up; you’re personally liable for debts.
Partnership: Shared responsibilities between partners; personal liability applies.
Limited Liability Partnership (LLP): Offers limited liability but suits professional services.
Private Limited Company (Ltd): Separate legal entity with limited liability for shareholders.
Public Limited Company (PLC): Allows shares to be sold to the public (requires £50,000 minimum share capital).
Community Interest Company (CIC): For social enterprises with limited liability.
For most small to medium businesses, a Private Limited Company (Ltd) is the most common structure.
2. Choose a Company Name
Ensure your company name is unique and complies with UK naming rules:
Avoid offensive words or phrases.
Ensure the name doesn’t conflict with existing trademarks.
The name must include "Limited" or "Ltd" (or "Cyfyngedig" for Welsh companies) unless it qualifies for an exemption.
Check name availability using the Companies House Name Availability Checker.
3. Appoint Directors and Shareholders
A Private Limited Company (Ltd) must have at least one director who is legally responsible for the company.
Shareholders (owners) can also be the directors.
Directors must:
Be at least 16 years old.
Not be disqualified from acting as a director.
4. Decide on Your Company Address
Your registered office address must be in the UK (England, Scotland, Wales, or Northern Ireland).
This address will appear publicly on the Companies House register.
You can use your home address or a virtual office service.
5. Allocate Share Capital and Create a Shareholders' Agreement
Specify the number of shares and their value (typically £1 per share for Ltd companies).
Shareholders own a percentage of the company based on their shareholding.
Draft a Shareholders’ Agreement to clarify rights and responsibilities.
6. Prepare a Memorandum and Articles of Association
The Memorandum of Association is a legal statement signed by all initial shareholders agreeing to form the company.
The Articles of Association outline how the company will be run. You can use standard templates provided by Companies House or create custom articles.
7. Register with Companies House
You can register online or by post:
Online: Through the Companies House website or third-party company formation services. Costs £12 (usually processed within 24 hours).
By Post: Costs £40 and takes 8–10 days.
Provide the following details:
Company name.
Registered office address.
Details of directors, shareholders, and the company secretary (if applicable).
Share capital and the number of shares issued.
Once registered, you’ll receive a Certificate of Incorporation, which confirms your company’s legal existence.
8. Register for Taxes with HM Revenue & Customs (HMRC)
Once your company is registered, HMRC will send you a letter with your Unique Taxpayer Reference (UTR).
You must register for:
Corporation Tax (within three months of starting operations).
VAT (Value Added Tax) if your annual turnover exceeds £85,000.
PAYE (Pay As You Earn) if you plan to hire employees.
9. Open a Business Bank Account
A separate business account is essential for managing your finances.
Most banks require the following documents:
Certificate of Incorporation.
Memorandum and Articles of Association.
Proof of identity (passport/ID card).
Proof of address.
10. Obtain Necessary Licenses or Permits
Depending on your business activity, you may need specific licenses, such as:
Alcohol or food licenses (for hospitality businesses).
Import/export licenses.
Local council permits for operating in certain sectors.
11. Set Up Record-Keeping and Compliance
Keep accurate financial records, including income, expenses, and payroll.
File annual accounts and a confirmation statement with Companies House.
Submit a Corporation Tax return and pay any taxes owed to HMRC.
Costs of Registration
Companies House registration:
£12 (online).
£40 (postal).
Other costs (if applicable):
Accountant fees for tax compliance.
Trademark registration (£170+).
Business licenses or permits (varies).
Ongoing Obligations
File an Annual Confirmation Statement with Companies House (£13 online or £40 by post).
Submit Annual Accounts to Companies House.
File a Corporation Tax Return with HMRC annually.
Register and pay VAT (if applicable).